• MANAGER - PURCHASING

    Requisition ID
    2019-12543
    Category
    Support Service-Materials Mgt
  • Overview


    Job Description 
    Type of Opportunity: Full Time
    FTE: 1.000000
    Exempt: Yes
    Work Schedule: Weekday Schedule Monday-Friday

    Summary:
    Responsible for leadership and management of procurement requisitioning, purchasing, supplies and services formularies, capital budgeting support, capital purchasing, recalls management, grants purchasing, management invoice discrepancy resolution, capital procurement, vendor certification and control, ERP/MMIS effectiveness and data integrity, and enforcement of all applicable policies and procedures for prudent purchasing practices and compliance.

    Responsibilities


    Responsibilities:
    *Develop Purchasing business plan with goals, objectives, initiatives, and tactics to achieve the expected outcomes, process improvements and service levels (KPIs).
    *Manage Purchasing staff with an emphasis on talent development, teamwork, and job satisfaction (Strive); conduct annual evaluations and development planning; lead recruitment, hiring, promotion/demotion, disciplinary counseling, and termination or reassignment activities
    *Organize staff and resources to execute initiatives and tactics effectively and efficiently, and monitor and report progress; elevate issues and concerns timely
    *Manage all staff scheduling and assignments to ensure all work functions and requirements are completed effectively and at the highest standards
    *Support the Supplier credentialing program, and enforcement of supplier representative control policies and procedures.
    *Collaborate with Accounts Payable to optimize the procure-to-pay process, ensure timely and accurate payment of invoices, increase the volume of payment terms discounts received/taken, and support management and accuracy of the Vendor Master File.
    *Optimize the use of Lawson and available technologies to better perform tasks, and to improve services and outcomes; expand the use of requisitioning and auto PO.
    *Obtain products and services from the lowest cost consistent with considerations of quality, service, urgency of need and contractual obligations.
    *Ensure all hospital purchase orders for supplies, equipment and services are prepared and processed in a timely manner ensuring all information is accurately entered into the hospital MMIS to expedite the order-to-pay process.
    *Respond to hospital emergency requirements and coordinate with requesting department until situation is resolved.
    *Maximize the use of EDI to suppliers in the order-to-pay process.
    *Manage processes that keep hospital departments informed on open order status, back orders and product substitutions.
    *Coordinate with hospital departments to create customized department requisitions within the hospital MMIS.
    *Review invoice discrepancies from suppliers for conformance with purchase order information as to price, quantity, discounts and freight expense.
    *Manage process to resolve payment issues or questions with vendors, internal customers, and employees.
    *Develop custom reports to enhance the Supply Chain Management operations, processes and reporting data to support business decision making processes on obtaining supplies and services for the hospital.
    *Manage activities for any installation of system software or hardware associated with the ERP/MMIS application and assists with problem resolution and future planning.
    *Actively support Supply Chain Formulary enforcement; and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls
    *Proactively evaluate PHS supplies, services, and equipment usage trends and recommend operational process improvements.
    *Support holding key supply chain suppliers accountable for services and performance standards, e.g., MD Buyline, Premier, ECRI, RASMAS, Lawson, OfficeDepot, UPS/FedEx, etc.
    *Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures
    *Support Supply Chain s emergency/disaster preparedness and response, and support PHS Hospital Incident Command System (HICS) efforts; ensure all staff members are prepared
    *Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to improve customer satisfaction
    *Assist in annual department operational and capital budget s, and manage Logistics operations to meet/exceed approved budgets
    *Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain
    *Other tasks as assigned

    Qualifications


    Other information:
    *Bachelor degree required
    *5+ years experience in healthcare supply chain or industry related supply chain leadership role. (Related fields may include Business Manager, Legal, Purchasing, Contracting, Accounting, Business Management, Population Health, Project Management, Business Analytics)

    UPDATED:11.5.19



     
    Education:
    Essential:
    * Bachelor Degree


     


    Benefits


    Benefits
    Benefits are effective day-one (for .45 FTE and above) and include:
    • Competitive salaries
    • Full medical, dental and vision insurance
    •  Flexible spending accounts (FSAs)
    •  Free wellness programs
    • Paid time off (PTO)
    • Retirement plans, including matching employer contributions
    • Continuing education and career development opportunities
    •  Life insurance and short/long term disability programs


    About Us
    Presbyterian Healthcare Services is a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, it is the state's largest private employer with approximately 11,000 employees.

    Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, employees, board members, and other volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than 700,000 New Mexicans.
     
    We are part of New Mexico's history - and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.
     
    About New Mexico
    New Mexico's unique blend of Spanish, Mexican and Native American influences contribute to a culturally rich lifestyle. Add in Albuquerque's International Balloon Fiesta, Los Alamos' nuclear scientists, Roswell's visitors from outer space, and Santa Fe's artists, and you get an eclectic mix of people, places and experiences that make this state great.
     
    Cities in New Mexico are continually ranked among the nation's best places to work and live by Forbes magazine, Kiplinger's Personal Finance, and other corporate and government relocation managers like Worldwide ERC.
     
    New Mexico offers endless recreational opportunities to explore, and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west.
     
    AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

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