• SOURCING & CONTRACTING MANAGER

    Requisition ID
    2019-12547
    Category
    Support Service-Materials Mgt
  • Overview


    Job Description 
    Type of Opportunity: Full Time
    FTE: 1.000000
    Exempt: Yes
    Work Schedule: Weekday Schedule Monday-Friday

    Summary:
    Responsible for leading the Value Analysis process for assigned VATs by proactively identifying savings opportunities, managing expiring contracts, and addressing new supplies and services requests and process changes; responsible for utilizing and enforcing the VAT seven-step process in order to optimize each initiative processed and to achieve the highest value and return for PHS .

    Responsibilities


    Responsibilities:
    *Oversee and manage the Implementation process of all approved opportunities utilizing the VAT Decision/ Implementation Checklist to ensure all steps that apply to this opportunity are completed; e.g., PHS Contract Checklist (Legal Counsel review, Compliance Officer review, Administrative approval signatures); Contract Repository; notify all end users and stakeholders; schedule education/in-services; notify distributors/GPO; notify purchasing; Load contract; schedule product conversion/exchange stock; and ensure the MMIS Item File and Vendor Master File and other systems are updated.
    *Lead Pursuit activities including improving current pricing, standardizing supplies, consolidating suppliers, improving contractual language and performance standards, improving utilization, processes, reducing inventory, and outcomes.
    *Lead all efforts related to developing and issuing and RFP; analyzing RFP responses, benchmarking, trials, reference checks; developing negotiation strategy *Support VAT Chairs in leading their VATs, preparing for VAT meetings, engaging members, prioritizing initiatives, making assignments, recording minutes, and performing all related follow-up activities and communications for VAT action items. (lead from behind)
    *Lead Opportunity Identification and documentation using VAT tools and methodologies (OIW) to analyze and address existing supplies and services, expiring contracts, and new supplies and services requests and process changes; and lead efforts to proactively identify opportunities.
    *Responsible for managing and maintaining the Opportunity Tracking Report (OTR) to ensure its accuracy for VASC reporting and for annual budget preparation.
    *Conduct Preliminary Analysis in order to validate assumptions, determine risks, and quantify the potential value of the opportunity; summarize analyses and make recommendations for Pursuit Strategy .
    *Determine current obligations; establish a baseline (price, utilization, etc.); obtain current procedures, protocols, satisfaction levels, statistics, etc.; identify end users/stakeholders; identify related/comparable products; identify alternative suppliers, processes, protocols, etc.; conduct market research i.e. , websites, GPO, MD Buyline, and price benchmarking; and prepare Initiative Approval Worksheet (IAW).
    *Prepare presentation of results of the completed preliminary analysis and pursuit for the VAT for consideration; and lead decision-making process. If decision is made to pursue the opportunity, Initial Approval , support the VAT in documenting the complexity, priority, and lead/champion.
    and conducting negotiations; and contract development , review and approval processes to include Legal Counsel review and approval.
    *Responsible for ensuring all phases of the VAT process are completed appropriately and presenting the completed information to the VAT for Final Approval , e.g., Contract Document/Letter of Commitment; associated exhibits, schedules, implementation plans, etc.; new procedures/ protocols; Initiative Approval Worksheet (IAW); spreadsheet analysis supporting financial impact; Pursuit Strategy, Negotiation Strategies, and Meeting minutes; and RFP results.
    *Conduct required Monitoring to validate that the value based decisions made by the VATs are generating the results expected for Savings, customer satisfaction, performance standards, contractual compliance, and quality outcomes.
    *Optimize the use of Lawson and available technologies to better perform tasks, and to improve services and outcomes
    *Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures
    *Actively support Supply Chain Formulary enforcement; and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls
    *Support holding key supply chain suppliers accountable for service standards.
    *Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to support VAT initiatives.
    *Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain
    *Other tasks as assigned

    Qualifications


    Other information:
    Bachelor degree required, 6 years of additional experience can be substituted in lieu of degree plus; 5 years experience in healthcare supply chain information or industry related supply chain information experience. (Related fields may include Business Manager, Legal, Purchasing, Contracting, Accounting, Business Management, Population Health, Project Management, Business Analytics)

    UPDATED:11.5.19


     
    Education:
    Essential:
    * Bachelor Degree


     


    Benefits


    Benefits
    Benefits are effective day-one (for .45 FTE and above) and include:
    • Competitive salaries
    • Full medical, dental and vision insurance
    •  Flexible spending accounts (FSAs)
    •  Free wellness programs
    • Paid time off (PTO)
    • Retirement plans, including matching employer contributions
    • Continuing education and career development opportunities
    •  Life insurance and short/long term disability programs


    About Us
    Presbyterian Healthcare Services is a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, it is the state's largest private employer with approximately 11,000 employees.

    Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, employees, board members, and other volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than 700,000 New Mexicans.
     
    We are part of New Mexico's history - and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.
     
    About New Mexico
    New Mexico's unique blend of Spanish, Mexican and Native American influences contribute to a culturally rich lifestyle. Add in Albuquerque's International Balloon Fiesta, Los Alamos' nuclear scientists, Roswell's visitors from outer space, and Santa Fe's artists, and you get an eclectic mix of people, places and experiences that make this state great.
     
    Cities in New Mexico are continually ranked among the nation's best places to work and live by Forbes magazine, Kiplinger's Personal Finance, and other corporate and government relocation managers like Worldwide ERC.
     
    New Mexico offers endless recreational opportunities to explore, and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west.
     
    AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

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